The amount of data that we store is increasing every day. Whether you are working, studying or just taking care of your expenses, the amount of document that you create, use or share is enormous. Some help with handling those piles of documents would be more than welcome.
Nowadays, relying only on a computer to manage all of our documents is out of the question. We need mobility and functionality that only smartphones can offer us. Likewise, they are doing very good job at providing us with some great apps that can help us accomplish those goals.
Whether you are using an Android, Tablet or iPhone, you need to know about these apps that will improve your document management skills.
Quip is one amazing app that merges a couple of functions in a single app – creation of documents, spreadsheets and chat. This app can be used for easy document creation – just tap plus button and choose the file type you want to create like docs or spreadsheets. If you have already made documents on some other Cloud service, such as Google Drive, iCloud or Dropbox, you can easily import them from the app. The great thing is that you can skip those messy email threads and just send a message directly to the person who is working with you on that document. It can speed up communication significantly. Quip isn’t only business-related, you can also make great to-do lists, use spreadsheets for calculations or just take simple notes and share them with your friends.
2. Compress PDF
Sometimes when you want to upload a PDF to some services like email or some submissions, there is often a size limit that you can upload. In that case, to make everything go smoothly, you will need Compress PDF. It is a really simple app that offers quite much. Just select the file that you want to compress and the app will do the rest. You can select PDF from your device or you can upload the file from Google Drive, Onedrive, and other services. When a file is compressed you will receive your resized file. This app is great if you need to get your files compressed or maybe you just want to make more space on your device and on your Cloud Storage.
I guess you have already heard about term “going paperless”. Well, this app will surely bring you one step closer to it. This handy app is used to turn your phone into a scanner that fits right into your pocket. You can take pictures of documents, whiteboard discussions, receipts, and this app will turn them into a PDF or JPEG file. The great thing is that you don’t need to take a picture with a perfect angle or with great lightning, the app automatically fixes those imperfections and improves quality of your scanned document. This app is integrated with third-party Cloud storages, such as Google Drive, Onedrive, Box and Dropbox, so you don’t have to keep those documents on your device memory.
If you are traveling a lot and you need to keep track of your expenses, then this is the right app for you. With Expensify you can manage reports of your expense, scan receipts and make automated reports of your spendings. It basically allows you to skip collecting all those receipts whenever you go to a lunch and pay with a credit card or corporate card. Just take a picture of it and it will automatically create a report about your spendings. And if you are using different bank cards, this app will automatically group your expenses on each of those bank accounts separately. If you are driving a lot while traveling, Expensify can also keep track of mileage and time you spent driving. It is like you having a personal accountant with you all the time.
5. PDF to Word Converter
We can’t talk about document management without mentioning PDFs. At the same time, you can love them and hate them. How many times have you been stuck with a PDF file which you can’t edit, then ended up retyping that document from the scratch? Don’t worry anymore, because now you have this useful converter app. It allows you to convert any PDF file to editable Word document on the go, without putting any work into it. When we mentioned “any” PDF, it means that. Because of the latest OCR technology it can convert even scanned PDFs, like those from the scanner apps. PDF to Word can also be linked to third-party services, such as Google Drive, OneDrive, iCloud, Box, Dropbox and you can import your files from there, too. You don’t need to waste your energy on retyping files from scratch, you can let the app do the work.
Knowing about these useful apps will help you with managing your documents on a daily basis. The problems that you might encounter at your work, school or home may vary. But everyone can find some value from using some of these apps. Next time, you’re having problems with handling your documents, remember these apps and how can they help you.