Project management software and internal and external collaboration tools are everywhere. Free or paid, simple or complex, the offer is endless. This software can greatly help improve communication and work pace, as long as you know what you need. The wide variety of options, in fact, can confuse you, but do not stress, let this blog guide you to choose the most appropriate.
Next we are going to focus on a series of “must” that a Best Free Online Project Management Software must have to be really effective in teamwork.
Planning is everything. It helps you to have an overview, avoid misunderstandings and delegate tasks. To be sure that everyone knows what their jobs and responsibilities are, these characteristics are going to be crucial:
Tasks should be easy to create and clearly defined in planning. In addition, you have to be able to add new ones, change them, delete them or assign jobs to other partners in just a few clicks.
A shared team calendar offers transparency and favors the group’s work.
It is also very useful to be able to evaluate the urgency of each project and add deadlines. However, not all tools have automatic notifications. Also, assigning priorities can help you distinguish the most important projects and order them correctly and in a structured way.
Cooperation and communication
Employees often depend on the work of others to complete theirs. For this reason, a fluid communication and a good organization are key. In other words, managing all data with a single tool and in a centralized place has positive effects on internal collaboration and communication with customers. All the information about the project must be stored in a single place, with the tasks planned and performed, the client’s data, the resources used and their costs, and even the invoices sent. This extensive overview will also help to make a detailed report.
Measure and analyze
To plan your projects successfully, you need to be perfectly informed about all the problems that might arise. If you use a tool that provides reports and statistics, you can quickly know the business risks without having to analyze the parameters manually.
Budget and resource management
The larger the project, the more difficult it is to manage the resources. Some project planning software offer specific applications to manage resources. These functions can offer you a global view of the reserved meeting rooms, the resources planned and used and the cost of all this. This way, you will also avoid unnecessary expenses and scarcity of resources.
What software should you choose?
If your SME is focused on a series of clear and defined jobs, Free Project Management Software can surely help you a season. The problem is that often these tools are not scalable, if the number of users increases, you will have to change it for a paid subscription or you will be using a very limited interface that you can only expand paying for any function you want to use. Note these features before you purchase Best Free Online Project Management Software.